MICROSOFT OFFICE WORD 2013 DOWNLOAD
MICROSOFT OFFICE WORD 2013 Introduction
These notes are designed to cover the essential features of Microsoft Word. It covers everything which all users should know, whether they are complete beginners or are already reasonably familiar with Word. Once you have made sure you know the fundamentals, take a look at the intermediate level guide, Microsoft Word 2007: An Intermediate Guide.
Logging on to an IT Services Managed Computer
If you are using an IT Services PC running Windows XP, you will first need to start up the computer. Even if the screen is black, the computer should be running.
1. Press any key to activate the computer
2. Ifthe screen still remains black, check the last user hasnt turned off the monitor or PC
3. Next press <Ctrl Alt Delete> – ie hold down both the <Ctrl> and <Alt> keys and press <Delete> You should now be able to login:
4. Enter your username and password into the boxes on the screen (the <Tab> key – the key immediately above <Caps Lock> on the far left of the keyboard — can be used to move between the boxes)
5. Press <Enter> or click on [OK]
Using the Mouse, Keyboard and Windows
The mouse has two buttons separated by a central scrolling wheel. Throughout this course, always press the left mouse button when told to click on a tab or command button (unless explicitly told to right click, in which case press the right mouse button).
If you haven’t used a keyboard before you may think the order of keys is confusing. Don’t worry about this – you soon get used to it. It is in fact designed for touch typing (using all fingers), with the most frequently-used keys in convenient positions. If you need an introduction to the keyboard or would like to learn how to type properly, go to Accu-Type training under Teach Yourself via the Start menu and All Programs. For further details see the Using the Keyboard Quick Guide.
To get CAPITAL LETTEkS you can use the <Caps Lock> key but this is only really used for typing everything in upper case. If you require just a single letter (or a character above the numbers on the top row) then hold down the <Shift> key (immediately above <Ctrl> on both the left and right) as you press the relevant key.
If you are not familiar with the Microsoft Windows XP then have a look at the Microsoft Windows XP Beginners’ Guide.
Starting Microsoft Word
To load Microsoft Word:
1. Click on the Start menu in the bottom left corner of the screen
2. Choose All Programs then Microsoft Office (from the sub-menu which appears)
3. Finally click on Microsoft Office Word 2007
Tip: You’ll probably be using Word quite frequently in the future, so it’s worth putting it as an icon on the Desktop. To do this, repeat the above steps, but at the last step, right click(ie press the right mouse button) and choose Send To followed by Desktop (create shortcut). To load Word in future, simply double click on the Desktop icon.
The window shown below will open, ready for you to begin typing.
In the top left-hand corner is the [Office] button which can be used to open and print your document. To the right of this is the QuickAccess Toolbar which contains icons to a few commands, eg save and undo, and to which you can add further buttons. Below this is the Ribbon, with tabs along the top and command buttons on each tab. These can be used to give instructions to Word.
Scroll bars are provided on the right (and bottom) to let you move up and down (or sideways across) your work. At the very bottom of the window, there is information about where you are in your document on the Status Bar – here you are on Page 1 . The information that is shown on the Status Bar is a word count and the language you’re working in. On the right-hand side of the Status Bar are icons to change the view of the page, and to zoom in or out, ie make the text on the screen bigger or smaller.
Writing Your Document
You next need to decide how you want the rest of your text to appear. It’s easiest to set this up before you start typing – the settings will then be carried forward from one paragraph to the next.
Font – Calibri (Body)
The starting font for a new document in Word 2007 is usually set to Calibri (Body). You might want to use a different style of lettering (font or typeface) to personalise your work. Several fonts are available in Word. If you want to change the current font:
1. Click on the list arrow attached to the [Font] button on the Home tab
2. Click on the font you require, eg Times New Roman — you can either scroll down the list to find the font you want, or type in the name of the font to pick it up more quickly
Tip: It’s best to stick to true-type fonts (those labelled TT) to maintain your documents portability.
Some fonts (eg Symbol and Wingdings) produce non-Roman letters or iconic symbols. Courier New gives a typewriter font. Sans-serif fonts, such as Ariel, give clear headings.
MICROSOFT OFFICE WORD 2013 Changing Font Size
Generally a point size of 10, 11 or 12 is used for the body of the text while point sizes of 13 to 16 are used for headings. The current size (11) is shown in the font size box. To alter this:
1. Click on the list arrow attached to the [Font Size] button on the Home tab
2. Click on the size you require – for example, 12
Tip: You can also type the number directly into the font size box (press <Enter> to set it). This allows you to select a font size not in the list, for example 13 or a bigger number if you want very large characters.
MICROSOFT OFFICE WORD 2013 Entering Your Text
1. Type in a few words, pressing the <spacebar> once after each word to separate them (the spacebar is the long key alongthe bottom of the keyboard)
If you are not very fast at typing just type some imaginary words, pressing keys at random, but remember to include spaces between your words. Remember that if you want to improve your typing, there is an AccuType training tutorial on the IT Services PCs (you can also buy a copy for a personal computer).
2. Continue typing across the screen – the words will automatically spill onto a new line when you reach the right-hand side (this is known as wraparound)
3. Continue typing until you have at least three lines of words then press <Enter> to mark the end of the paragraph (this is the upside-down [-shaped key on the right of the main keyboard — it is also located on the far right of the keyboard, in the numeric keypad, with the word Enterwritten on it)
IMPORTANT: When using a word processor, do NOT press the <Enter> key at the end of each line. If you need your work double spaced (each line followed by a blank line) then you simply change the paragraphs line spacing - this is covered later on. Press <Enter> only when you want to start a new paragraph.
Ajagged red (or occasionally green) line may appear beneath your text. Don’t worry about this - Word is telling you that what you typed is not recognised (the words are not in the dictionary) or that the grammar may be incorrect. You learn more about this later.
Tip: Never press the <spacebar> or <Enter> key more than twice in succession. In particular, do not use spaces to centre a heading or line up words in columns, or to add extra blank lines to force a heading onto a new page. There are special key presses that do this for you (tabs and hard page breaks) that are covered in our Microsoft Word Intermediate Guide.
4. Practicetypinga coupleofextra paragraphs, pressing<Enter>attheend ofeach
Don’t worry if you go wrong, as it is very easy to correct your work. The <Backspace> key (immediately above <Enter> in the main section of the keyboard) can be used to delete the last character(s) typed.
1. Press <Backspace> a few times and note what happens
You should have noticed a flashing vertical bar on the screen at the end of your work. This marks the insertion point. Anything that you type will always appear at the insertion point. You can move the insertion point around your work by using the arrow keys to the right of the main keyboard. You can also change its position by moving the mouse pointer on the screen and clicking where you want the insertion pointto be.
2. Press the <arrow> keys to move the insertion point around - note that you can hold down a key to move more rapidly
3. Move the mouse to position the pointer in the middle of a paragraph and click on the mouse button - the insertion point should have moved to where you clicked
4. Type in some more words - watch how the text which follows moves sideways to make room for the new words
As the text moves, the following lines of the paragraph are redrawn automatically. Within a paragraph, the <Backspace> key works as before but you can also remove characters forwards:
5. Press the <Delete> key (immediately to the right of <Enter>) a few times and note what happens
Here you are only practicing on text you do not need to keep, but you may accidentally delete words that you needed. Do not panic! If you ever make a mistake when using Word then you can undo your error by using the [Undo] button.
This can be found on the QuickAccess Bar in the top left-hand corner. The undo button can be used more than once, to undo a series of actions, one at a time.
6. Click on the [Undo] button several times to see its effect
Note: There’s also a [Redo] button (to the right of [Undo]) if you accidentally undo too much!
Tip: Word lets you use control key combinations to issue commands from the keyboard. The combination <Ctrl z>(hold down <Ctrl> and press <z>) can be used to undo something. <Ctrl y> can be used for redo.
Aligning Text on the Page
Align Left – … Centre – Align Right – …. Justify -
With Microsoft Word, its easy to change the appearance ofyourwork. Changes to the way a paragraph is laid out can be made by first moving the insertion point into that paragraph (anywhere will do). You can then decide how you want your paragraph to look.
1. Move the insertion point into the paragraph you want to change
When typing a document you normally want text to align on the left-hand side of the page. Some people prefer text to befullyjustified – this is where text aligns both left and right. You can also align text to the right (eg for an address) or to the centre (eg for a title or heading). You can use the buttons shown above (they are on the Home tab in the Paragraph group) to control how text is aligned on the page.
2. Try out all fourjustification buttons (or use <Ctrl I>, <Ctrl e>, <Ctrl r> and <Ctrl j>) – note that only the current paragraph is affected; each paragraph has its own justification setting
Tip: If you like justified text, consider turning on hyphenation. This automatically splits a long word at the end ofa line in two, improving the layout considerably. To turn this on, click the Page Layout tab, then the [Hyphenation] button in the Page Setup group and choose Automatic.
Altering Line Spacing
Line Spacing- *=
Sometimes you might be asked to double space your work (or use some other spacing). You might even choose to have a quotation (for example) one-and-a-half spaced, with the rest of your text double spaced. You should still be in the paragraph where you tested the different justification settings.
1. Click on the list arrow attached to the [Line Spacing] button in the Paragraph group
Tip: You can also use <Ctrl 2> (hold down <Ctrl> and press <2>) for double, <Ctrl 1> for single and <Ctrl 5> for one-and-a-half spacing. <Ctrl 0> adds a blank line before a paragraph.
Changing the Look of Your Text
Bold – B Italic – Underline -
As well as changing the font and font size, you can make some other fairly simple formatting changes that change the look of your text. Here try out the bold, italic and underline buttons which are in the Fontgroup on the Home tab.
1. Move to the bottom of your current document. A quick way to do this is to use the control key combination <Ctrl End> (the <End> key is located in the block of six keys to the right of the main keyboard letters). Press <Enter> until you’re on a new line
2. Click on the [Bold] button and type in some new words. You will find that these words appear in a blacker colour. To turn off bold, click on the [Bold] button again
3. Try out the [Italic] and [Underline] buttons as in the above step
Note thatyou can have your text with more than one of these options set on – bold italic or underlined italic, for example. For emphasis, it is usually best to stick to bold. Italic is often used in the title of a paper or journal in bibliographies or references, and underline can be used for a heading or subheading.
Tip: The control key combinations to get bold, italic or underline are respectively, <Ctrl b> for bold, <Ctrl i> for italic and <Ctrl u> for underline.
Saving Your Work
You should save your work regularly – ideally every 1 0 minutes so that you don’t lose what you have typed should the computer stop working. Word does have an autosave facility which should guard against loss of work; however this is not a proper save and should not be relied on.
1. Click on the [Office] button in the top left-hand corner and then choose Save (or use the [Save] button on the Quick Access Toolbar)
For a new document, a Save As dialog box similar to that below will appear:
2. Type a name for your work (eg my first document) – there’s no need to clear the File name: box first; whatever you type will replace what’s there already
Post date : November 3rd, 2011 06:53 AM | Update date : January 11th, 2013 11:07 AM